Tender Executive

Job Highlights

Job Description

Key & Responsibilities

Field Operations for Tender Submissions:
Visit client sites and assist in gathering information or documents required for tender submissions.
Conduct site inspections, assessments, and surveys as part of the tender process.
Ensure that all data collected is accurate, complete, and aligned with the tender requirements.
Client Interaction and Relationship Building:
Meet with potential clients, suppliers, and other stakeholders to gather necessary information for tender preparation.
Assist in managing relationships with key clients and vendors, ensuring smooth communication and collaboration during the tender process.
Address client queries and provide on-the-ground support for tender-related matters.
Support Tender Documentation:
Collect, organize, and verify documents and materials needed for offline tender submissions.
Ensure all required information is submitted accurately and on time for each tender.
Work closely with internal teams (sales, marketing, tendering) to ensure documentation meets client and company standards.
Liaison and Coordination:
Coordinate with internal departments (e.g., marketing, sales, procurement) to ensure smooth flow of information and timely execution of tasks related to tenders.
Serve as a point of contact between the field team and the office team for tender-related activities.
Support tender managers in organizing meetings, presentations, and any offline promotional activities.
Market Research and Intelligence:
Conduct field research to gather insights into market trends, competitors, and client needs.
Provide feedback and recommendations from the field to improve tender submissions and business strategies.
Monitor potential tender opportunities and share relevant information with the team.
Reporting and Documentation:
Maintain accurate records of site visits, client interactions, and all other tender-related activities.
Provide regular reports to the tender and business development teams about progress, challenges, and key findings from the field.
Ensure proper documentation and filing of all tender-related paperwork for compliance and future reference.
Assisting in Offline Marketing Activities:
Assist in organizing offline marketing events, client meetings, and site visits that support the tender process.
Ensure that promotional materials are delivered to clients and stakeholders as needed.
Help in the preparation and distribution of offline marketing collateral, like brochures and presentations, during client meetings or tender-related events.

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